Position Details: Senior Special Advisor

Description:

About the project
• Scope
• 1.1. Objective
• The consultant will:
• • Lead the strategic design and implementation of a comprehensive Oracle Asset Management process within DND/CAF, providing technical expertise, support, advice, and guidance on Oracle licensing.
• • Conduct a current-state analysis of DND’s Oracle footprint, including on-premise and cloud-based
• deployments, encompassing Oracle Java.
• • Provide expert guidance and detailed recommendations based on the assessment results to ensure
• compliance with best practices and optimize future Oracle contract terms and conditions.
• • Train and support the internal DND/CAF team in negotiating a stand-alone Oracle contract, if required.
• 1.2. Background
• • The DND/CAF manages an annual software budget of $102 million.
• • There is a business requirement to establish an Oracle asset management process to enhance
• visibility and effectively manage Oracle software assets, including Oracle Java, across DND/CAF.
• • As this is a new capability, temporary help services will be utilized to manage the increased workload
• until a full-time position is approved.
• Requirement

Mandatory qualifications
• 2.2. Experience and Qualifications
• The consultant must:
• • have recent and significant experience in strategically guiding internal teams in establishing, designing, and implementing an Oracle asset management process within a large, complex organization supporting a distributed model.
• • Extensive experience in negotiating and managing enterprise Oracle contracts within the Federal
• Government for organizations with 25,000+ employees.
• • Expertise in handling Oracle contracts, including Perpetual Unlimited License Agreement (PULA), with complex technical and commercial terms.
• • Proven ability to manage multiple licensing agreements across large enterprises.
• • Deep knowledge of Oracle product license distribution, tracking, and optimization across diverse and
• complex application environments.

Responsibilities
• 2.1. Scope of work
• The contractor will provide strategic advisory services to DND/CAF for the design and implementation of Oracle asset management processes. This includes leading negotiations for the upcoming Oracle Java contract before its expiration and optimizing the current operating model to enhance efficiency and compliance.
• 2.3. Tasks
• • Assess the Current Oracle Footprint
• o Evaluate DND/CAF’s Oracle environment, including cloud and on-premise requirements,
• emerging needs, and anticipated business demands.
• • Data Collection & Analysis
• o Engage with key personnel, review documentation, and gather critical data for analysis.
• o Continuously refine data collection processes to ensure accuracy and identify gaps across all Oracle products, with an emphasis on Oracle Java deployment.
• o Validate stakeholder data to establish a comprehensive baseline for all Oracle software
• across client and server environments.
• o Develop software management best practices to enhance the oversight of Oracle
• entitlements.
• • Implement Oracle Asset Management Processes
• o Lead the deployment and integration of Oracle asset management best practices across
• DND/CAF teams.
• • Oracle Reporting & Strategic Recommendations
• o Provide detailed Oracle reports with actionable insights based on assessment findings.
• o Develop a comprehensive report covering:
• Contract roadmap
• License cost implications
• Asset management strategies
• Process improvements
• Policy compliance
• • License & Entitlement Evaluation
• o Establish a structured evaluation process to quantify software deployments and license
• requirements.
• o Support DND/CAF in reviewing Oracle software entitlements across all product levels.
• • Oracle Java Contract Negotiation
• o Lead stakeholder consultations to negotiate and establish a new Oracle Java contract aligned with business objectives and cost-efficiency goals.
• • Knowledge Transfer & Training
• o Facilitate Oracle knowledge transfer to the DND/CAF team, ensuring successful cross-training for long-term sustainability.